LabLynx Forensic CaseNotes Solution Platform

Forensic CaseNotes Solution Platform

An All-in-One Platform for Forensic
Case & Evidence Tracking

Forensic laboratories run a different kind of casework than a research bench: a single case may involve DNA, drug chemistry, toxicology, firearms and toolmarks, digital forensics, trace evidence, latent prints, questioned documents, and serology — each examined by a different analyst in a different section, all of which must tie back to one case record for consistent reporting and courtroom admissibility. LabLynx's all-in-one forensic platform gives a crime laboratory a single, fully integrated system to manage that diversity of evidence types, chain-of-custody requirements, and multi-agency reporting from intake through disposition — built as one solution, not assembled from separate applications.

Rather than stitching together a case management system, a chain-of-custody log, and discipline-specific examination worksheets from separate vendors, this platform combines templated, browser-based documentation, evidence and custody tracking, and multi-agency reporting into one seamless system — with a licensing model built to scale in users and case volume without cost surprises.

Built For Forensic Operations

Whether you're modernizing an accredited crime lab or standing up a new forensic unit, the platform is organized around the workflows a forensic laboratory actually runs:

Template-driven examination records for every forensic discipline
Evidence intake, chain-of-custody, and storage tracking from booking through disposition
Multi-discipline case linking so every analysis ties to one case record
Audit-ready security, electronic signatures & role-based access

Template-Driven Examination Records

Design an examination record template for each forensic discipline without writing any code. Every entry is time-stamped and version controlled for consistent, reproducible documentation across every case.

Chain-of-Custody Tracking

Every evidence item carries a complete transfer history from intake through disposition.

Barcode/QR-tracked transfers
Time-stamped custody history
Storage & disposition logging

Multi-Discipline Case Linking

DNA, toxicology, firearms, digital, trace, and print analyses all tie back to a single case record, so cross-discipline findings stay connected for unified reporting.

From Paper to Platform — replace disconnected discipline logbooks, paper chain-of-custody forms, and standalone spreadsheets with one connected system your analysts, your evidence custodians, and submitting agencies can all see in real time.

1Platform

9Discipline Areas, One Case Record

24/7Case Status Access

What a Growing Forensic Lab Needs

Common requirements across accredited crime labs and multi-discipline forensic operations

A single platform to manage diverse evidence and discipline types — DNA, toxicology, drug chemistry, firearms, digital forensics, trace, latent prints, and documents — under one case record

Complete chain-of-custody documentation from evidence receipt through disposition

Multi-discipline case coordination so cross-referenced analyses link to the same case file for unified reporting

A lab information platform that can scale in users and case volume without cost surprises

Real-time caseload visibility by analyst, discipline, and priority for workload and turnaround-time management

A path to support legal discovery requests with complete, efficient case file production

Quality management tracking — proficiency testing, competency records, corrective actions, instrument calibration

Accreditation-ready documentation aligned with ISO/IEC 17025 and evidentiary admissibility standards

How This All-in-One Platform Meets These Requirements

Requirement	How It's Handled
One platform for multi-discipline evidence tracking	The platform is template-driven and browser-based — your team designs an examination record template for each forensic discipline (DNA, toxicology, drug chemistry, firearms, digital forensics, trace, latent prints, questioned documents) without any coding.
Chain-of-custody documentation	Every evidence item carries barcode/QR-tracked transfer records from intake through storage, analysis, and disposition, with a complete, time-stamped custody history.
Multi-discipline case coordination	All discipline-specific examination records link to a single case record, so DNA, toxicology, firearms, digital, and print findings cross-reference for unified case reporting.
Scalable Platform without per-seat cost	The platform is licensed with unlimited users under a flat monthly subscription per server, so adding analysts, examiners, or reviewers doesn't change your cost.
Caseload & workload visibility	Real-time dashboards show active cases, evidence status, and workload by analyst, discipline, and priority.
Legal discovery support	Complete case files — including chain-of-custody and examination records — can be compiled and exported for discovery production.
Quality management	Built-in tracking for proficiency testing, competency assessments, corrective actions, and instrument calibration and maintenance.
Accreditation-ready documentation	Templated records and audit trails are structured to align with ISO/IEC 17025 and evidentiary chain-of-custody requirements.

Why Template-Driven Matters

Every entry is time-stamped and version controlled, preserving original data while enabling iterative updates. Templates keep documentation consistent across every analyst, shift, and case — without a developer in the loop when a new discipline or reporting format is needed.

Two Ways to Deploy

Most forensic labs run on LabLynx's secure, GxP-validated cloud hosting environment, included as part of the all-in-one platform. Labs that require on-premises, client-hosted infrastructure can instead deploy the same platform within their own network.

Special Focus: The Latent Print Examination Workflow

Mapped to the six-phase ACE-V process map published by NIST's Latent Print Examination Process tool

Friction ridge examination is commonly practiced as ACE‑V: Analysis, Comparison, Evaluation, and Verification. NIST's Expert Working Group on Human Factors in Latent Print Analysis, together with the OSAC Friction Ridge Subcommittee, documented this method as a six-phase process map (Administrative Assessment, Technical Assessment, Latent Analysis, Known Analysis, Comparison/Evaluation, and Reporting/Verification). The platform's latent print examination template is structured around these same six phases, so an agency's documented ACE‑V workflow is captured directly in the case record rather than on a separate paper worksheet.

1Administrative Assessment

Case screening and case-acceptance decisions are logged at intake, establishing whether a latent print examination request is accepted before analysis begins.

2Technical Assessment

Evidence intake and an initial technical assessment of the latent impression(s) are recorded, including substrate, development method, and pre-analysis notes.

3Latent Analysis

Feature assessment and a suitability determination for the latent impression are documented — the ridge detail an examiner identifies before any comparison takes place.

4Known Analysis

The known (exemplar) impressions considered are recorded, along with a separate suitability determination for those known prints.

5Comparison / Evaluation

Feature comparison, the weighing of similarities and dissimilarities, and the examiner's rendered conclusion are captured against the analysis record that preceded them.

6Reporting / Verification

A final report is generated from the documented findings, and a second examiner's verification — blind or with knowledge of the original conclusion — is logged against the same case record.

What the Platform Does — and Doesn't — Do Here

The platform does not perform print comparison, feature detection, or fingerprint database searching itself. What it does is structure and preserve the documentation an examiner produces at each of the six phases above — time-stamped, version-controlled, and tied to the evidence item's chain of custody — so the case record reflects the same ACE‑V workflow your lab already follows, in a form that supports technical review, verification, and legal discovery.

Process phases summarized from the Latent Print Examination Process map published by the National Institute of Standards and Technology (NIST), developed by the NIST/NIJ Expert Working Group on Human Factors in Latent Print Analysis and updated by the OSAC Friction Ridge Subcommittee — ipm.nist.gov/lpe. This section reflects LabLynx's mapping of its own documentation template to that public process map and is not an endorsement by NIST.

Case & Evidence, Working as One

One case record, one evidence trail, one source of truth — from intake to disposition

1Real-Time Caseload Dashboard

Lab staff get a real-time view of active cases, evidence status, and workload for each analyst, discipline, and priority level.

2Intake Mirrors Straight Into the Case Record

Evidence description, submitting agency, priority, requested analyses, and chain-of-custody notes mirror directly into the case record the moment evidence is booked in.

3Findings Flow Into the Report Automatically

Completed examination records attach as part of the case file and propagate into report drafts automatically, so nothing is re-keyed by hand.

4In-Context Case Notes

A commenting feature lets analysts, technical reviewers, and supervisors exchange notes directly on a case or evidence item, visible with full reply history.

5Role-Specific Views

Admins can create discipline- and role-specific profiles, so evidence custodians, analysts, technical reviewers, and lab management each see only what they need.

6Fully Configurable to Your Lab

Every part of the platform can be branded and configured to your agency's own case-numbering conventions, disciplines, and reporting formats.

Growing With Your Lab

As a forensic lab adds sections, satellite facilities, or partner agencies, evidence and case records can be transferred and cross-referenced between locations, and LabLynx supports multiple implementation patterns — separate instances per facility, or multiple locations tracked within a single lab — so the platform can match how your lab actually operates. For agencies with a less common records or LIMS interface, LabLynx's integration team will work with you to confirm the right connection method before implementation begins.

Support, Outages & Business Continuity

If the system ever goes down, LabLynx's emergency support process starts with a ticket through our emergency support channel, with an internal all-hands alert and typical initial contact within about five minutes. Because evidence intake and case documentation can't simply pause during an outage, we recommend building a compliant backup SOP into your procedures — for example, keeping offline, printable intake and chain-of-custody forms on hand so evidence processing can continue and be entered into the system once it's back online.

Where This Platform Fits

✓ Accredited Crime Laboratories

✓ Medical Examiner & Coroner Toxicology Units

✓ Multi-Agency Regional Forensic Centers

✓ Digital & Latent Print Units

Security, Compliance & Extensibility

Evidence-Integrity Security by Design

Every deployment is backed by encryption in transit and at rest, role-based access controls, electronic signatures, and an immutable audit log across the entire case and evidence record — supporting the chain-of-custody integrity a forensic case depends on.

Collaboration & Access Control

Admins assign user or admin roles with different permission levels, ensuring each analyst, reviewer, and partner agency has appropriate access to cases, evidence, and case notes — with nothing visible outside its own case, section, or agency.

Extensibility & Integration

The platform offers a RESTful API for integration with other digital tools, instrument outputs, and records or case-management systems. Labs with specialized needs can tailor workflows further with custom templates and scripts.

Scalable Hosting

Every deployment runs on LabLynx's secure, GxP-validated cloud hosting environment, built directly into the solution — with AI-powered anomaly detection and automation available as a native capability, so your lab doesn't need to stitch together a separate AI layer.

Implementation & Onboarding

A LabLynx implementation team works with your lab to configure examination templates, connect instruments and partner agencies, and brand every part of the platform to your organization before go-live. Training covers analysts, admins, and evidence-custodian roles, with ongoing support available after launch.

Optional Modules

Multi-Agency Case Portal

A dedicated portal for submitting agencies with secure messaging and case-status notifications

Instrument & Analyzer Connectivity

Bidirectional integration for forensic analyzers, available in on-premises and cloud-orchestrated forms

File Exchange & Digital Evidence Management

Collaborative file management for multimedia and digital evidence exchange and document storage

Reporting & Analytics

Dashboards and analytics for caseload, turnaround-time, and quality-management reporting

Governance, Risk & Compliance

Governance, risk & compliance tracking for accredited testing programs

On-Premises Deployment Option

The same platform, deployed within your own network for labs that require client-hosted infrastructure

Every module is part of one integrated platform — no separate contracts, logins, or vendors to manage as your lab grows.

Get Started Today

Whether you're modernizing an accredited crime lab or standing up a new forensic unit, this all-in-one system gives you template-driven case and evidence documentation, multi-discipline case linking, and chain-of-custody tracking — one fully integrated solution, under one flat, unlimited-user subscription that scales with your case volume, not your headcount.

sales@lablynx.com | 866-LabLynx

Why LabLynx

LabLynx has been building laboratory informatics solutions since 1997. For a new or growing forensic lab, that means a platform that's already proven across multi-discipline case work, chain-of-custody tracking, and accreditation-ready documentation — without the five- and six-figure annual costs of many competitors, and without giving up the evidentiary rigor a growing lab needs as it takes on more casework. Ask your LabLynx representative for a live walkthrough and a formal, itemized quote for your lab's specific discipline mix.

LabLynx, Inc. is a global provider of Laboratory Informatics Solutions for all types of laboratories, based in Atlanta, GA. Our focus is on delivering lab data management solutions that fit your lab's technical, functional, business, and scientific workflow requirements. For more information visit www.lablynx.com, email sales@lablynx.com, or call 866-LabLynx (866-522-5969).

©2026 LabLynx, Inc. All Rights Reserved. LabLynx® and related marks are trademarks of LabLynx, Inc. Pricing referenced in sales conversations is illustrative only — please request a current, itemized quote from your LabLynx representative. Information provided herein is for informational purposes only and is not legal, technical, or professional advice. Product features and specifications are subject to change without notice. This document is LabLynx, Inc. public information.